Exhibitor Manuals
for Conferences

If you’re in the conference industry, Eventflow is the ideal exhibitor manual platform for you. It has all the time-saving features you need to manage hundreds of exhibitors, sponsors and speakers quickly and easily. Quite simply, Eventflow allows you to organise a better conference and keep your customers coming back for more.

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The Best Exhibitor Manual Software for Your Conference

In a competitive industry, Eventflow gives you the opportunity to get ahead of your rivals. While they’re still drowning in exhibitor enquiries or deciphering form entry PDFs, an Eventflow digital exhibitor manual ensures everyone has the latest facts at their fingertips.

Eventflow saves time for your customers and your staff, helping your conference run like clockwork. What more could you ask for?

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Successful Conferences Start with Planning

Staging a successful conference is all about four things:

Attracting great speakers

Juggling the needs of large numbers of exhibitors

Communicating critical event details

Collecting essential information from customers

When you get these right, you not only have a great conference, you boost your business brand and keep customers returning year after year.

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Submit your build schedule

Submit your stand designs

Submit your contractor details

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Agency name

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Digital Forms for Your Exhibitors & Speakers

Put yourself in your conference exhibitors’ shoes for a minute. How do you think they feel when you ask them to print out a PDF form, fill it in by hand, scan it and send it back to you? Can you blame them when they do it late or don’t do it at all?

Eventflow allows you to create intuitive digital forms for your exhibitors. They’re simple to complete and submitted with just a click of a button. What’s more, your team will appreciate how they can export entry data and keep track of form entries with a few clicks on Eventflow.

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Reducing that Stack of Conference Emails

Think of the time your team spends chasing your exhibitors and speakers via email, especially when there’s a deadline. It’s a mess of email chains where no one can find the information they need, leaving your staff and your customers exasperated and burnt out.

Not anymore.

With Eventflow, you can create an intuitive, interactive task list for your customers with fully-automated email chasers. Eventflow tells your exhibitors what they need to do and when they need to do it. And if they need chasing, the event planning software does it for you. It can even play the ‘bad cop’ to your team’s friendly ‘good cop’.

Eventflow allows your team to focus on what they do best - building great customer relationships and creating a fantastic conference.

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More than An Exhibitor Manual

Eventflow is not like any digital exhibitor manual you’ve seen before. We call it an exhibitor manual on steroids - and we’re sure you’ll agree. Running a conference doesn’t have to be a headache, not when you’ve got event technology like Eventflow in your corner. It’s your opportunity to show your customers you’ve got their interests at heart - and your competitors you mean business.

Free up Your Team

Eventflow takes the hassle out of staging a conference – for you and your exhibitors. It’s a single source of truth for your essential event information, time-stamped and always up-to-date. With Eventflow, you can put all your event data (build, access, deadlines, forms etc.) on one easy-to-use platform.

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Communication without Confusion

Communication breakdowns with your exhibitors can derail your conference planning and destroy relationships. You simply can’t afford to make mistakes in communication.

Event management software like Eventflow is a game-changer for how you communicate with your customers, serving as a central hub for all your interactions. Everything is logged, making it easy to find the information you need without the endless email chains.

Plus, automated email features never forget to stay in touch. The software can act as the ‘bad cop’ when it’s deadline time, while your people get to focus on keeping your customers happy.

A group of attendees socializes at a formal networking event, with one man in focus holding a drink and wearing a lanyard. The atmosphere is warm, with soft, golden lighting and blurred string lights in the background, creating an intimate ambiance.

Manage Multiple Exhibitors

Depending on the size of your conference, your team could have hundreds of exhibitors to manage. Keeping them up to date with changes can put a serious strain on your people.

This is where an exhibitor manual platform can make a huge difference. Eventflow is scalable, allowing you to manage as many exhibitors as you want. With automation features like email deadline reminders and digital form entry export, you can grow the size of your event without overwhelming your team.

Your digital exhibitor manual is your single source of truth, providing your exhibitors with all the information they need in an easy-to-digest way. It minimises the need for customers to bombard your people with questions, meaning everyone can get on with doing what they do best.

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Win and Retain Customers

It’s much easier to fill your conference with returning exhibitors than to find new customers every year. Once you’ve got an exhibitor on board, you have to show them how much you value their business.

Eventflow allows you to create that all-important optimal customer experience. For example, having all of your conference information in one place (as opposed to PDFs, Google Drive or Dropbox) will make exhibiting at your conference easier than any event they’ve exhibited at before. Your customers’ appreciation will pay dividends when it comes to next year’s conference.

Your event management software can also help your exhibitors increase their ROI from your event. For example, your online exhibitor manual can convey information about opportunities for exhibitors that they might not otherwise have known about, such as exhibitor-only networking.

Maximise your resources

You’re a conference business. You’re here to stage great events, but you’re also here to make a profit. That means you must get the most from your people, your technology and your time.

Investing in a good exhibitor manual solution is a must for any conference business looking to get a bang for its buck. It’s about working smarter instead of harder, allowing you to deliver world-class events when resources are at a premium.

Humans should be doing what they do best. Leave the time-consuming tasks to the software.

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Branding matters

Whether you’re a conference startup or an established name in the industry, you should always be looking to grow your profile. Too many event organisers don’t consistently communicate with their exhibitors and attendees using technology that reflects their brand. You can make your mark in the industry by being recognisable and memorable in everything you do.

If an exhibitor or supplier interacts with you in a digital environment, they should see your branding. They should be able to recognise your logo and brand colours. It should be a deal-breaker.

Event planning software like Eventflow allows you to create a consistent branded experience, including in your exhibitor manual, emails and more. Become the brand you always wanted to be.

Single source of truth

Eventflow acts as an information hub for your event. It’s easy to navigate and always up-to-date. When new information is added, it’s time-stamped and broadcast to all the relevant people. It means your exhibitors are less likely to bombard your people with queries that eat up time. Instead, your people can focus on creating a great event.

Collaboration features

Eventflow allows your exhibitors to invite up to 10 additional users to help manage their event responsibilities. Everyone can access the information they need, whether it’s staff, agencies or contractors. Now, rather than your people having to manage each individual exhibitor, they can virtually manage themselves.

Customer experience

It’s easier (and cheaper) to retain customers rather than going out to find new ones. Creating a brilliant customer experience is key to keeping customers returning to your events year after year. Even something like offering digital forms to complete rather than handwritten PDFs can make all the difference. Just watch your retention numbers rise and rise.

Fewer missed deadlines

When exhibitors miss deadlines, it slows down the progress of your event and creates frustration for your teams. Plus, repeatedly chasing exhibitors can often create bad feeling when you need them onside. Eventflow’s automated email features ensure your exhibitors always know their deadlines. Plus, you can make those chases as gentle (or harsh) as you like.

Branding

Startups grow by creating brands that customers recognise and feel good about. Eventflow ensures your customers see your brand every time they interact with you, including in your exhibitor manual. Why settle for anything less?

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Getting Started

It’s easy to get started with Eventflow.

Book a demo with our team. We’ll walk you through the system and talk through your requirements to see if we’re a good fit together

We’ll send you a personalised preview link to demonstrate how your brand will look in Eventflow, as well as our onboarding kit so you know how to get started

If you like Eventflow as much as we think you will, we’ll get the ball rolling. (No pushy sales calls!)

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Try for yourself

Experience Eventflow from your exhibitors’ point of view. No setup, no sales calls, no strings attached.

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Exhibitor Manuals for Conferences

The Best Exhibitor Manual Software for Your Conference

Successful Conferences Start with Planning

Digital Forms for Your Exhibitors & Speakers

Reducing that Stack of Conference Emails

More than An Exhibitor Manual

Free up Your Team

Communication without Confusion

Manage Multiple Exhibitors

Win and Retain Customers

Maximise your resources

Branding matters

Single source of truth

Collaboration features

Customer experience

Fewer missed deadlines

Branding

It’s easy to get started with Eventflow.

Try for yourself

Exhibitor Manuals
for Conferences